Table of Contents

Submission Guide

This explains how to submit the deliverables for your final year project. All deliverables must be submitted via PATS, except for physical artefacts (details below). For details of what needs to be included for the various deliverables, please see the guidelines specific to your final year project module. All submissions must contain at least one PDF file in the document section or they will not be accepted by PATS and so submission cannot be completed.

Online Submission

PATS enables you to submit nearly all parts of your project online. Each submission consists of a collection of files under the following sections:

Note that, of course, not all file types need to be included with each submission. What is suitable depends on your project and your report and please discuss with your supervisor what you should be submitting if you are unsure.

To add files to these sections, press the related [Upload] link which opens a separate upload dialog. You can select more than one file at once to upload into a section in that dialog before you press the “Upload” button. Once you have uploaded a file you can view its type, file size, MD5 and SHA1 checksum via the provided link. You can use the MD5 or SHA1 checksum to verify the integrity of the file (also see checksums). You can further rename, delete and move the file up or down in the list in each section. You cannot move files between sections.

After you have uploaded at least one file to the document section you can complete the submission. This will generate a zip file containing all the files you have uploaded in all sections, sorted by these sections and in order they are displayed in the submission area. Your files count as submitted only after you have completed the submission. While files in the content area are visible to your supervisor and moderator, they cannot actually mark them.

You can resubmit at any time before the deadline (all deadlines are by 23:00 on the day shown). A resubmission will completely replace the previously submitted files and not extend the previous submission, so always upload all files into the submission area and then submit them all at once by completing the submission.

The system will keep the current and the previous submission archive. You can delete these archives at any time before the deadline and also download the archives to verify their contents. If you wish to check the archive before completing the submission, select the “Preview Submission” button.

Make sure you check the contents of any files you upload in the file submission area and especially the contents of the final submission archive. Files uploaded via the network may sometimes be corrupted and downloading them again to verify their content avoids any problems. To verify they files you may also use the MD5 or SHA1 checksums.

Your supervisor and moderator will be able to see any of the files you have in the submission area and your current and previous submission archive (unless you delete them).

See the PDF Guide for information on how to create a PDF file.

Physical Artefacts

Some projects may also produce physical artefacts without any digital versions of them. Hardware or similar physical objects do not need to be submitted, but should be available for demonstration at the oral examination and your report should contain sufficient information to rebuild these. Any manually created documentation necessary for your project should, however, be included in the archive in a digitised format.

Anything that fits on an A4 page or smaller can be scanned and directly included in the report as a figure. For documents larger than A4 we recommend taking photos of these and submit the image files via PATS. If a single photo is insufficient due to resolution limitations you can take multiple overlapping photos of the document and combine these into a single image. This applies in particular to large soft system models drawn manually.

In addition to the digitised version, the documents larger than A4 should also be handed in by the submission deadline to the COMSC office in a suitable envelope. On the envelope clearly write your name, the title of your project and the names of your supervisor and moderator. The document will not be archived, but used by your supervisor and moderator to decide your mark and will be available at the oral examination. It will be returned to you after the oral examination.

Assistance is available to create digital versions of such large documents from the project coordinators and the computer support officers. If you cannot take any suitable images of the document, contact them for assistance (to take one or multiple photos and merge them, etc.).

Submission Problems and Peace of Mind

After you submitted your files on PATS as an archive (not just uploaded them into the submission area) your project report or plan counts as submitted and you do not have to do anything else. We do not expect any problems with the network connection, the server or the integrity of your submitted file. However, to avoid any problems with the integrity of your submission and to deal with any problems arising from the server, the Internet connection or anything else that prevents you from submitting the project in time (i.e. on the day of the submission deadline), please follow these instructions:

While the procedure is optional it avoids any problems arising from the online submission. If you provide an MD5 checksum, then the following applies:

For details on how to generate MD5 checksums, etc. please see checksums

Recommended File Types

You are free to use any file types as long as they are suitable for the submission section. However, in general we recommend the following file formats, unless there is a good reason for your project to use a different format: