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====== PDF Generation Guide ====== | ====== PDF Generation Guide ====== | ||
- | This section describes how to prepare PDF files for your final year | + | This section describes how to prepare PDF files for submission on PATS. Independent of the program you are using to write the document and create the PDF file, the PDF file must fulfil the following conditions: |
- | project. Independent of the program you are using to write the | + | |
- | document and create the PDF file, the PDF file must fulfil the | + | |
- | following conditions: | + | |
* It must be compatible with Acrobat 5, PDF version 1.4. | * It must be compatible with Acrobat 5, PDF version 1.4. | ||
- | * All of the typefaces used in your document must be embedded in the PDF file, except for the standard PDF fonts. Embedding the standard PDF fonts is optional. The 14 standard PDF fonts are Times--Roman, | + | * All typefaces used in your document must be embedded in the PDF file, except for the standard PDF fonts. Embedding the standard PDF fonts is optional. The 14 standard PDF fonts are Times--Roman, |
- | * The PDF file must not contain any malicious software. In general there is no need to embed any scripts at all. | + | * The PDF file must not contain any malicious software. In general, there is no need to embed any scripts at all. |
+ | * Do not encrypt or password-protect the PDF file. PATS will not be able to process this and has its own functions to check, protect and create as close to an archival PDF/A version of the report file as possible. | ||
- | We also recommend | + | We also recommend you turn off any additional image compression during the PDF generation to preserve the original image quality. Furthermore, |
- | during the PDF generation to preserve the original image quality. | + | |
- | Furthermore, | + | |
- | (print or prepress settings are ok). Screen resolutions, | + | |
- | of insufficient quality to easily read or print your documents. | + | |
- | The method you choose to create your PDF file is up to you, of course. | + | The method you choose to create your PDF file is up to you, of course. However, there are several methods that most people use, as described below. Following these methods will ensure your document fulfils the above conditions. |
- | However, there are several methods that most people use as described | + | |
- | below. Following these methods will ensure your document fulfils the | + | |
- | above conditions. | + | |
- | Once you created the PDF file you are highly advised to carefully | + | Once you created the PDF file, you are highly advised to carefully proofread the resulting PDF file using acroread, available at http:// |
- | proofread the resulting PDF file using acroread, available at | + | |
- | http:// | + | |
- | In particular check that the PDF file does not differ from the original | + | |
- | file in any significant way. | + | |
- | ====== TeX and LaTeX ====== | + | ===== TeX and LaTeX ===== |
- | If you are using TeX or LaTeX there are two basic options to | + | If you are using TeX or LaTeX, there are two basic options to create a PDF file: directly generate the PDF file with PDFTeX / PDFLaTeX or create the PDF file from a DVI file. For special TeX frontends and implementations for various platforms, commercial |
- | create a PDF file: directly generate the PDF file with PDFTeX / | + | |
- | PDFLaTeX or create the PDF file from a DVI file. For special TeX | + | |
- | frontends and implementations for various platforms, commercial | + | |
- | version, etc. you should refer to the documentation of these programs. | + | |
- | ======= PDFTeX and PDFLaTeX | + | ==== PDFTeX and PDFLaTeX ==== |
- | We recommend | + | We recommend |
- | pdflatex or pdftex command to create a PDF file. | + | |
- | Note that there are some small differences between these commands and | + | |
- | the original | + | |
- | DVI files. To avoid any problems | + | |
- | use before | + | |
- | ===== TeX and LaTeX with DVI files ===== | + | ==== TeX and LaTeX with DVI files ==== |
- | The standard version of TeX and LaTeX produce DVI files. To | + | The standard version of TeX and LaTeX produce DVI files. To generate acceptable PDF files from these, first convert the DVI file to PostScript with the following command: |
- | generate acceptable PDF files from these, first convert the DVI file | + | |
- | to PostScript with the following command: | + | |
< | < | ||
dvips -Ppdf -G0 -t a4 -o FILE.ps FILE.dvi | dvips -Ppdf -G0 -t a4 -o FILE.ps FILE.dvi | ||
</ | </ | ||
- | Then you should run the ps2pdf program to create the PDF file | + | Then you should run the ps2pdf program to create the PDF file from the PostScript file: |
- | from the PostScript file: | + | |
< | < | ||
ps2pdf | ps2pdf | ||
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| | ||
</ | </ | ||
+ | This command also works for postscript files generated in different ways. | ||
- | ====== Microsoft Word ====== | + | ===== LibreOffice / OpenOffice |
- | There are various ways to generate a PDF file under Microsoft Word. | + | If you are using LibreOffice or any of its variants |
- | The following three sections describe | + | |
- | ===== Adobe PDF Writer | + | ===== Microsoft Word ===== |
- | We recommend using the Adobe PDF Writer printer, | + | Newer Word programs offer the option to save the file as a PDF under the save menu point. You may have to install a separate option for this to work. In general, this may be the best option |
- | Windows computers at COMSC. For this simply select | + | |
- | and then select | + | |
- | save your document as a PDF file. Make sure any image compression | + | |
- | turned off in the properties | + | |
- | higher (by default the screen | + | |
- | reduce the quality of your document). | + | |
- | If the Adobe PDF Writer printer is not available, you must install | + | If this option |
- | Adobe Acrobat 5 from the university software repository. For this go | + | |
- | to ``Networked Applications'' | + | |
- | UK-AC-JCCS -> Networked Applications -> General Software | + | |
- | -> Images & Presentation and execute Adobe Acrobat 5. | + | |
- | + | ||
- | ===== Save as PDF ===== | + | |
- | + | ||
- | Some Word programs offer under the save menu point the option | + | |
- | the file as a PDF file. You may have to install a separate option in | + | |
- | order for this to work. This may not work on the university' | + | |
- | computers, but may provide an alternative option to generate a PDF | + | |
- | file on your own computer. Again, make sure you turn off image | + | |
- | compression and select at least 300dpi resolution. | + | |
- | + | ||
- | ===== PrimoPDF ===== | + | |
- | + | ||
- | Similar to the Adobe PDF Writer, PrimoPDF is a free program available | + | |
- | at http:// | + | |
- | installs a PDF printer which can be used to generate the PDF file as | + | |
- | well. For details on how to use it see its documentation. | + | |
- | + | ||
- | ====== LibreOffice / OpenOffice ====== | + | |
- | + | ||
- | If you are using OpenOffice to write your report export the file in | + | |
- | PDF format using the File -> Export As PDF ... | + | |
- | menu. Under the options window provided you do not need to select any | + | |
- | of the special options. But make sure you turn off JPEG compression by | + | |
- | selecting lossless compression to avoid image quality problems and we | + | |
- | also do not recommend | + | |