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--- pdf_guide [2022/10/07 00:40] – scmfcl
+++ pdf_guide [2022/10/08 16:36] (current) – [PDF Generation Guide] scmfcl
@@ Line 1: / Line 1: @@
 ====== PDF Generation Guide ======
-This section describes how to prepare PDF files for your final year project. Independent of the program you are using to write the document and create the PDF file, the PDF file must fulfil the following conditions:
+This section describes how to prepare PDF files for submission on PATS. Independent of the program you are using to write the document and create the PDF file, the PDF file must fulfil the following conditions:
   * It must be compatible with Acrobat 5, PDF version 1.4.
-  * All of the typefaces used in your document must be embedded in the PDF file, except for the standard PDF fonts. Embedding the  standard PDF fonts is optional. The 14 standard PDF fonts are Times--Roman, Times--Bold, Times--Italic, Times--oldItalic,  Helvetica, Helvetica--Bold, Helvetica--Oblique,  Helvetica--BoldOblique, Courier, Courier--Bold, Courier--Oblique, Courier--BoldOblique, Symbol, ZapfDingbats.
+  * All typefaces used in your document must be embedded in the PDF file, except for the standard PDF fonts. Embedding the standard PDF fonts is optional. The 14 standard PDF fonts are Times--Roman, Times--Bold, Times--Italic, Times--oldItalic,  Helvetica, Helvetica--Bold, Helvetica--Oblique,  Helvetica--BoldOblique, Courier, Courier--Bold, Courier--Oblique, Courier--BoldOblique, Symbol, ZapfDingbats.
-  * The PDF file must not contain any malicious software. In general there is no need to embed any scripts at all.
+  * The PDF file must not contain any malicious software. In general, there is no need to embed any scripts at all.
-  * Do not encrypt or password proect the PDF file. PATS will not be able to process this and has its own functions to check, protect and create a close to archical PDF/A version of the report file as possible.
+  * Do not encrypt or password-protect the PDF file. PATS will not be able to process this and has its own functions to check, protect and create as close to an archival PDF/A version of the report file as possible.
-We also recommend that you turn off any additional image compression during the PDF generation to preserve the original image quality. Furthermore, the PDF file should be generated for 300dpi or higher (print or prepress settings are ok). Screen resolutions, etc. may be of insufficient quality to easily read or print your documents.
+We also recommend you turn off any additional image compression during the PDF generation to preserve the original image quality. Furthermore, the PDF file should be generated for 300dpi or higher (print or prepress settings are ok). Screen resolutions, etc., may be of insufficient quality to easily read or print your documents.
-The method you choose to create your PDF file is up to you, of course. However, there are several methods that most people use as described below. Following these methods will ensure your document fulfils the above conditions.
+The method you choose to create your PDF file is up to you, of course. However, there are several methods that most people use, as described below. Following these methods will ensure your document fulfils the above conditions.
-Once you created the PDF file you are highly advised to carefully proofread the resulting PDF file using acroread, available at http://get.adobe.com/reader/ - other software may or may not provide a relaible check, even if quite often they do not cause any problems. In particular check that the PDF file does not differ from the original file in any significant way.
+Once you created the PDF file, you are highly advised to carefully proofread the resulting PDF file using acroread, available at http://get.adobe.com/reader/ - other software may or may not provide a reliable check, even if quite often they do not cause any problems. In particular, check that the contents displayed by the PDF file do not differ from the contents of the original file in any significant way.
 ===== TeX and LaTeX =====
-If you are using TeX or LaTeX there are two basic options to create a PDF file: directly generate the PDF file with PDFTeX / PDFLaTeX or create the PDF file from a DVI file. For special TeX frontends and implementations for various platforms, commercial version, etc. you should refer to the documentation of these programs.
+If you are using TeX or LaTeX, there are two basic options to create a PDF file: directly generate the PDF file with PDFTeX / PDFLaTeX or create the PDF file from a DVI file. For special TeX frontends and implementations for various platforms, commercial versions, etc., you should refer to the documentation of these programs.
 ==== PDFTeX and PDFLaTeX ====
-We recommend to use PDFTeX / PDFLaTeX directly by calling pdflatex or pdftex command to create a PDF file, which by now is mostly the stadnard for LaTex/TeX. Note that there are some small differences between these commands and the original LaTeX or TeX commands, which produce DVI files. To avoid any problems you should choose the version you use before you write the complete document.
+We recommend using PDFTeX / PDFLaTeX directly by calling pdflatex or pdftex command to create a PDF file, which by now is mostly the standard for LaTex/TeX. Note that minor differences exist between these commands and the original LaTeX or TeX commands, which produce DVI files. To avoid problems, choose the version you use before writing the complete document.
 ==== TeX and LaTeX with DVI files ====
@@ Line 40: / Line 39: @@
          FILE.ps FILE.pdf
 </code>
-This command also works for postscript files genreated in different ways.
+This command also works for postscript files generated in different ways.
-===== Microsoft Word =====
+===== LibreOffice / OpenOffice =====
-There are various ways to generate a PDF file under Microsoft Word. The following three sections describe the most common options.
+If you are using LibreOffice or any of its variants to write your report, export the file in PDF format using the File -> Export As PDF menu. Under the options window, you do not need to select any special options. But make sure you turn off JPEG compression by selecting lossless compression to avoid image quality problems, and we also do not recommend reducing the image resolution.
-==== Save as PDF ====
+===== Microsoft Word =====
-Newer Word programs offer under the save menu point the option to save the file as a PDF file. You may have to install a separate option in order for this to work. In general this may be best best option to generate a PDF. Make sure you turn off image compression and select at least 300dpi resolution.
+Newer Word programs offer the option to save the file as a PDF under the save menu point. You may have to install a separate option for this to work. In general, this may be the best option to generate a PDF. Make sure you turn off image compression and select at least 300dpi resolution.
-==== PrimoPDF ====
-PrimoPDF is a free program available at http://www.primopdf.com/. It installs a PDF printer which can be used to generate the PDF file as well. For details on how to use it see its documentation.
-===== LibreOffice / OpenOffice =====
-If you are using OpenOffice to write your report export the file in PDF format using the File -> Export As PDF menu. Under the options window provided you do not need to select any
+If this option does not work for you, there are various more or less free programs and services to convert word files to PDF. They should be easy to find, but we do not recommend any specific ones.
-of the special options. But make sure you turn off JPEG compression by selecting lossless compression to avoid image quality problems and we also do not recommend reducing the image resolution.

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