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project_supervision [2022/10/06 19:56] – [Arranging Project Supervision] scmfclproject_supervision [2022/10/16 20:32] (current) scmfcl
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 ====== Arranging Project Supervision ====== ====== Arranging Project Supervision ======
  
-After proposals have been submitted they will become available for arranging supervision once selection has been opened. This will be announced separately by e-mail. Your own proposals can then be viewed by members of staff and staff proposals will become available for viewing. You can only see proposals that match your degree programme, but you should question if they are really suitable and potentially discuss this with the proposer. It is also still possible to edit your proposals and add additional proposals to the system. Suitable navigation links will then be available in PATS to view proposals and express interest in them. Deadlines for active tasks are visible in your task list in PATS. +After proposals have been submittedthey become available for arranging supervision once selection has been opened. This will be announced by e-mail. Supervisors can then view your proposals (that are listed as available), and students can view staff proposals. You can only see proposals that match your degree, but you should question if they are suitable and potentially discuss this with the proposer. It is also still possible to edit your proposals and add additional proposals to the system (until proposal submission has been closed, which is usually done at the same time selection must be completed). Suitable navigation links will then be available in PATS to view proposals and express interest in them. Deadlines for active tasks are visible in your task list in PATS.
  
-Initially, you should **express interest** in the projects you consider doing on PATS. This simply indicates to the proposer that you may want to do the project, but it does not mean supervision is agreed. Members of staff can see which proposals you are interested in and you can see who is interested in your proposals. PATS shows a plain list of all proposalsbut also a list of supervisors (for members of staff, students) with their proposals and profile information. Students can also see how many supervision slots a member of staff still has available (if the project coordinator is using this feature). Only the supervisors listed specifically for the module are available for project supervisions; other supervisors can sometimes be brought in, if possible, which is to be arranged via the project coordinator.+Initially, you should **express interest** in the proposals you are considering on PATS. This indicates to the proposer that you may want to do the project, but it does not mean supervision is agreed upon. Members of staff can see which proposals you are interested inand you can see who is interested in your proposals. PATS shows a plain list of all proposals but also a list of supervisors (or for supervisorsa list of students) with their proposals and profile information. Students can also see how many project slots a supervisor still has available (if the project coordinator is using this feature). Only the supervisors explicitly listed for the module are available for project supervision; other supervisors can sometimes be brought in, if possible, which is to be arranged via the project coordinator.
  
-Then you should **contact members of staff to discuss the proposals and agree supervision**, either for their projects or for your own projects, in particular if they have expressed interest in them. It is better to be pro-active and contact members of staff early instead of waiting for them to contact you; that includes supervisors who you think may be suitable for your projectbut have not indicated interest. Also, members of staff have **limited supervision slots** and once they are gone they do not have to take on more projects (they can choose to do more projects, of course, but those with free slots are more likley to take you on).+Then you should **contact supervisors to discuss the proposals to agree on supervision**, either for their projects or your own projects, particularly if they have expressed interest. It is better to be proactive and contact supervisors early instead of waiting for them to contact you; that includes supervisors you think may be suitable for your project but have not indicated interest. Also, members of staff have **limited supervision slots**and once they are gonethey do not have to take on more projects (they can choose to do more projects, of course, but those with free slots are more likely to agree to supervise you).
  
-You must **discuss a proposal with a member of staff** before supervision can be agreed. This should be done with an **in person or virtual meeting**, not an e-mail alone. If you wish to do the project, clearly indicate this to the member of staff, either during the meeting or later on via e-mail. During the meeting the following should be discussed: +You must **discuss a proposal with a supervisor** before supervision can be agreed upon. This should be done with an **in-person or virtual meeting**, not an e-mail alone. If you wish to do the project, clearly indicate this to the supervisor during the meeting or later on via e-mail.
-  * The project itself and any clarifications on the problem or the specific version of the problem (in case there are multiple options). +
-  * Expectations of what should be done to complete the project to a specific standard. +
-  * Your degree scheme to ensure the project is suitable for you. +
-  * Supervision arrangements such as regular meetings and communication (project management is the student's responsibility). +
-  * Any special resources needed, ethics or legal issues related to the problem. +
-Student and supervisor are responsible for the project to be executable, including any suitable risk management. This should be clear before project supervision is agreed on PATS.+
  
-If a member of staff is happy to take you on for the project, they can **select to supervise you** on PATS directlyOnce this happened you have a project agreed and cannot select any other project; if there is a problemplease contact the project coordinator (a change without well-justified reason is unlikely)You will receive an e-mail from PATS that the project has been created and see the project (instead of the proposal/project selectionin the navigation and the deadlines show up in the task list.+**Discuss the following during the meeting**: 
 +  * **The project** and any **clarifications** on the problem or its specific version (in case there are multiple options). 
 +  * **Expectations** of what should be done to complete the project to specific standard. 
 +  * Your **degree scheme** to ensure the project is suitable for you. 
 +  * **Supervision arrangements** such as regular meetings and communication (project management is the student's responsibility). 
 +  * Any **special resources** needed**ethics** or **legal** issues related to the problem to ensure it is feasible to execute. 
 +  * If you want to **decide later**, the likelihood of the proposal and supervisor to remain available (in the time the proposal may be taken by another student or the supervisor may run out of project slots)
 +The student and supervisor are responsible for the project being executable in principle, including any appropriate risk management. This should be clear before project supervision is agreed upon on PATS.
  
-Note that members of staff can only choose to supervise you on a project in which you have shown interest. If it is your project, they must show interest before they can select to supervise you. This is to reduce mistakes in agreeing supervision.+If a supervisor is happy to take you on for a project and you agree to do the project, they can **select to supervise you** on PATS directlyOnce this happens, you have a project agreed upon and cannot select any other project; if there is a problem, please contact the project coordinator (a change without a well-justified reason is unlikely). You will receive an e-mail from PATS that the project has been created and see the project with details (instead of the proposal/project selection) in the navigation bar. The deadlines also appear in the task list.
  
-After supervision has been agreed the proposal accepted will become unavailable and the students' other proposals will also be marked as unavailable. A member of staff can make their own proposals available againif they think there is sufficient scope for more than one student to work on different aspects.+Note that supervisors can only choose to supervise you on a project in which you have shown interest. If it is your project, they must show interest before they can select to supervise you. This is to reduce mistakes in agreeing on supervision.
  
-If you do not select a proposal by deadline then you will be **assigned a random supervisor shortly after the deadline**. You must then agree on a project with this supervisor, which is likley one of their projects still available. At that stage there is no other choice. This is not in your interest as you may well get the worst possible arrangement. Even if you cannot find a perfect proposal and/or cannot find a supervisor for your own proposal, it is still better for you to select a proposal than not selecting anything at all. Notethe deadline cannot be extended as there are no supervision slots available after this has been completed.+After supervision has been agreed upon, the proposal accepted will become unavailable, and the students' other proposals will also be marked as unavailable. A supervisor can make their own proposals available again if they think there is sufficient scope for more than one student to work on different aspects. 
 + 
 +If you do not select a proposal by the deadlineyou will be **assigned a random supervisor shortly after the selection deadline**. You must then agree on a project with this supervisor, which is likely based on one of their projects still available or your project if it is feasible. At that stagethere is no other choice. This is not in your interestas you may well get the worst possible arrangement. Even if you cannot find a perfect proposal or cannot find a supervisor for your own proposal, it is still better for you to select a proposal than not select anything at all. Note that the deadline cannot be extended as no supervision slots are available after this has been completed.
  
 ====== Changes to Projects ====== ====== Changes to Projects ======
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 After supervision is agreed supervisor and project cannot easily be changed anymore. Many projects have a range of possible directions or approaches, which you can still select from, and these are often indicated in the proposal/project description. After supervision is agreed supervisor and project cannot easily be changed anymore. Many projects have a range of possible directions or approaches, which you can still select from, and these are often indicated in the proposal/project description.
  
-A **major topic change**that is not within the remit of the project proposal agreed upon (and potentially refined in the project description once the project has been created) requires **agreement between supervisor and student**. Otherwise, even a successfully executed project may result in failure due to working on a different topic. Usually supervisors are flexible and projects can be adjusted, in particular if there is a good justification for it. However, they must remain suitable for the module and degree scheme you are on and you cannot arbitrarily change the project. If in doubt, discuss this with your supervisor. +A **major topic change** that is not within the remit of the project proposal agreed upon (and potentially refined in the project description once the project has been created) requires **agreement between the supervisor and student**. Otherwise, even a successfully executed project may result in failure due to working on a different topic. Usuallysupervisors are flexibleand projects can be adjusted, particularly if there is a reasonable justification for it. However, they must remain suitable for the module and degree scheme you are onand you cannot arbitrarily change the project.
- +
-A **change of supervisor** after the deadline of the project selection is generally impossible. It would only be considered if the supervisor becomes unavailable for a long (most/all of the term) period or for similar major reasons. If there is any issue, discuss this with the project coordinator.+
  
 +A **change of supervisor** after the deadline of the project selection is generally impossible. It will only be considered if the supervisor becomes unavailable for a long (most/all of the term) period or similar major reasons. If there is any issue, discuss this with the project coordinator.
project_supervision.1665082562.txt.gz · Last modified: 2022/10/06 19:56 by scmfcl