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This is to describe how to submit any deliverables for your final year project. All deliverables have to be submitted via PATS, except for physical artefacts (for details see below). For details on what needs to be included, please see the following topics:
The PATS online submission system allows you to submit a range of different files for each submission. Note that, of course, not all file types need to be included for each submission. Each submission consists of a collection of files under the following sections:
To add files to these sections, press the related [Upload] link which opens a separate upload dialog. You can select more than one file at once to upload into a section. Once you have uploaded a file you can view its type, file size, MD5 and SHA1 checksum via the provided link. You can use the M5 or SHA1 checksum to verify the integrity of the file (also see MD5 checksums below). You can further rename, delete and move the file up or down in the list for each section. You cannot exchange files between sections.
After you have uploaded at least one document file you can complete the submission. This will generate a zip file containing all the files you've uploaded in all sections, sorted by these sections. Only after you have done this, your files count as submitted. You can resubmit at any time before the deadline (all deadlines are by midnight on the day shown).
A resubmission will completely replace the previously submitted files and not extend the previous submission, so always submit all files. However, the system will keep the current and the previous submission. You can delete these archives at any time before the deadline and also download the archives to verify their contents. If you wish to check the archive before submission, select the “Preview Submission” button.
Your supervisor and moderator will be able to see any of the files you have in the submission area and your current and previous submission archive (unless you delete them).
Some projects may also produce physical artefacts without any digital versions of them. Hardware or similar physical objects do not need to be submitted, but should be available for demonstration at the oral examination and your report should contain sufficient information to rebuild these. Any manually created documentation necessary for your project should, however, be included in the archive in a digitised format.
Anything that fits on an A4 page or smaller can be scanned and directly included in the report as a figure. For documents larger than A4 we recommend taking photos of these and including the image files in the archive. If a single photo is insufficient due to resolution limitations you can take multiple overlapping photos of the document and combine these into a single image. This applies in particular to large soft system models drawn manually.
In addition to the digitised version, the documents larger than A4 should also be handed in by the submission deadline to the COMSC office in an envelope. On the envelope clearly write your name, the title of your project and the names of your supervisor and moderator. The document will not be archived, but used by your supervisor and moderator to decide your mark and will be available at the oral examination. It will be returned to you after the oral examination.
Assistance is available to create digital versions of such large documents from Frank Langbein. If you cannot take any suitable images of the document, contact him for assistance (to take one or multiple photos and merge them, etc.). If you can take the images, but cannot merge them, please send the images to him by e-mail indicating how they are spatially related. He will merge these images for you.
After you submitted your files on PATS as an archive (not just uploaded them into the submission area) your project counts as submitted and you do not have to do anything else. We do not expect any problems with the network connection, the server or the integrity of your submitted file. However, to avoid any problems with the integrity of your submission and to deal with any problems arising from the server, the Internet connection or anything else that prevents you from submitting the project in time (i.e. on the day of the submission deadline), please follow these instructions:
While the procedure is optional it avoids any problems arising from the online submission. If you provide an MD5 checksum, then the following applies:
An MD5 checksum looks something like this:
5be5e4773e92dfb5b2add9b8d562c352
Please make sure you submit the hexadecimal MD5 sum. In order to generate such a checksum you may use the following MD5 checksum generators:
G:\md5sums -u FILE
from the command prompt to display the MD5 checksum
G:\\fciv FILE
from the command prompt to display the MD5 checksum or
In exceptional circumstances alternative checksums that are at least as reliable as an MD5 checksum may be acceptable (e.g. SHA1 or GNU-PG/PGP file signatures). But please contact Frank Langbein early if generating an MD5 checksum is a problem for you.